11 Great Mobile Apps to Improve Productivity

We live in a world where the smartphone is constantly by our side. While for many it serves as a distraction, the phone itself also has the power to increase our productivity.

Working on the go has increased in popularity with no longer the reliance on having a laptop by your side.

Here are 11 productivity apps that can be as indispensable as personal assistants:

Any.do (Android, iOS: Free)

Keeping your schedule on track, any.do has multiple functionalities. It incorporates to-do lists, shareable lists, reminders and notes and even allows users to assign tasks to others. You can even add items to your task list by voice.

Not only that but the app syncs between your desktop, phone and tablet.

With calendar integration and cross-platform support for things like file attachments; it’s an app that has a lot of pros.

You can choose either the free version or premium version that offers more advanced features.





30/30 (iOS: Free)

30/30 times your tasks. The original concept has been around awhile, but the basic idea is very simple: You work for 30 minutes, focused only on a single task with no distractions.


When the time is up, you give your mind a break and do something completely unrelated, also for 30 minutes.

The app works off this premise but changes if up allowing the user to choose their timed slots for productivity.

The breaks give something for the customer to look forward to.




Just Press Record (iOS: €5.49)

If you’re looking for an app that can transcribe with ease, then look no further. Users can record by long pressing the app icon from a locked screen or notification widget.

This is a versatile app that has inbuilt transcription features for easy note-taking with support for a number of languages. The ideal tool for musicians, journalists, businesses, students, lecturers, audio professionals, podcasters or anyone who needs to capture audio at home, in the studio or on the move.

IFTTT (Android, iOS: Free)

If you’ve a lot of repetitive tasks and just want to automate things to get them out of the way, then give IFTTT a go.

“If this, then that” (IFTT) comes with a selection of pre-built functions that automate tasks like backing up photos or tweeting links.

Microsoft Word, Excel and Powerpoint (Android, iOS: Free)

Yes, we know these are technically three programs but while this suite of programs has long been a desktop staple, the mobile versions can be just as useful.

The three apps allow users to view and edit documents, spreadsheets and presentations with ease.

Note: Connect One Drive, Google Drive or Dropbox for easy sharing. The free tier works perfectly fine for basic editing but if you’re looking to upgrade and get full functionality, you’ll need to get the Office 365 subscription.

Adobe Acrobat Reader (Android, iOS, Windows: Free)

An incredibly useful annotation app that allows users to view their PDF files, comment and use notes to highlight parts of the document. You can zoom in and out, scroll and share documents and even fill in PDF forms into fields.

Not only that but you can use your finger to e-sign any document! Share your documents using your Adobe document account or Dropbox.

Note: To gain full functionality of the app there are in-app purchases.

Google Drive (Android, iOS: Free)

Known as Google’s own cloud storage service, Drive works so well because of its integration with the rest of Google’s products.

Drive starts you with 15 GB of free Google online storage, so you can keep photos, stories, designs, drawings, recordings and videos. Your files in Drive can be reached from any smartphone, tablet, or computer.

You can also quickly invite others to view, download, and collaborate on all the files you want – no email attachment needed. It’s multi functional.

Flow Chat and Tasks (Android, iOS: Free)

Perfect for team management, Flow keeps your team’s communication clear and organised.



Flow Tasks manages day-to-day tasks while Flow Chat allows you to have discussions with your team using chat rooms and direct messages. It makes the collaboration experience more effective without the reliance on email.

All the team’s tasks, files, deadlines and discussions live within flow so you’ll know what your team is working on.

Todoist (Android, iOS: Free)

An app that is loved by many task managers, Todoist is one of the more famous mobile apps. Share and assign tasks, discuss projects in real-time, and get notified when people make changes. The interface is clean and uncomplicated for productivity.

The app allows real-time data synchronisation and puts tasks into contexts via labels, a great way to become even more organised. It’s as if it syncs to your own workflow.

Note: there are in-app purchases with this app.

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